ESSENTIAL JAPAN EXPRESS

RATES

• Rates valid from April 2027 to March 2028
• Prices in US dollars per person
• Subject to change without notice and availability at the time of booking.
• The program and itinerary rates have been calculated based on the Japanese Yen to US Dollar exchange rate. Consequently, these rates are subject to change at any time due to currency fluctuations. Travelers or travel agencies will be notified of any price changes—in writing or via other means—as the traveler is responsible for covering these cost differences.
• Double beds are not available in the standard category. As double beds are uncommon in Japan, most standard-category hotels do not offer this room type. Therefore, the standard category is not recommended for honeymooners.
• Passengers may request a double bed in Kyoto and Tokyo for superior and luxury categories at no extra cost; however, this cannot be guaranteed, as it depends on hotel availability.
• Single-occupancy rooms may be smaller than twin rooms.
• Triple rooms consist of a twin room with an extra bed. The third bed may be smaller than the two main beds or may be a sofa bed; these can be quite narrow.
• Triple room availability is not guaranteed until confirmed by the hotels.
• We do not recommend triple rooms for adults.
• The rate for children aged 0 to 5 does not include any of the following: a crib, a bed, meals, or train and bus seats. If any of these services are required, the child rate applies, even if the child is under 6 years old.

Tours coinciding with dates expected to have heavy traffic and large tourist crowds.

• Japanese Golden Week: April 29 to May 5. Obon Festival: August 11–15

Special excursions offered courtesy of Ibero Japan:

Cherry Blossoms

• 2027 Cherry Blossom Viewing Tour: First week of April
• 2028 Cherry Blossom Viewing Tour: Last week of March

Autumn Foliage

• Autumn Foliage Viewing Tour: November
• All tours are subject to change based on cherry blossom timing, the changing of leaf colors, and weather conditions.

HOTELS

• This is a list of hotels most frequently used for this tour. It is provided for reference only; passengers may be accommodated in similar or alternative establishments of the same category.
• The tour is sold as a package; therefore, it is not possible to stay at different hotels or upgrade room categories beyond those assigned for each departure.

TRAVEL NOTES

• Travel documents are provided 8 days prior to departure.
• This itinerary is subject to change due to road conditions, weather, unforeseen circumstances, or availability at the time of booking.
• No discounts or refunds will be issued if passengers do not utilize any of the services included in the program (e.g., due to an arrival flight delay).
• Meals do not include beverages.

FOOD ALLERGIES AND INTOLERANCES

• Any food intolerances (allergies, celiac disease, vegetarian requirements, etc.) must be reported in as much detail as possible prior to arrival in Japan; however, we cannot guarantee the provision of specific diets or special menus. Please note that Japan is not generally adapted to accommodate these needs. If there is a risk of severe reactions or if the passenger is unwilling to accept the risk of cross-contamination prevalent in the country, we cannot provide meals. In such cases, a refund or discount of JPY 20,000 will be issued. For flights departing from Tokyo (NRT/HND) before 11:30 AM, there may not be time for breakfast. Neither a boxed breakfast nor a refund can be provided.

TRANSFERS (ARRIVAL/DEPARTURE):

• Arrival transfer (Kansai/Itami Airport – tour hotel in Osaka): Scheduled service with a Spanish-speaking assistant. In some cases, the transfer is not direct.
• Departure transfer (Tour hotel in Tokyo – Narita/Haneda Airport): Scheduled service with a Spanish-speaking assistant. In some cases, the transfer is not direct.
• Any errors in flight information or requests to change the transfer time/date will incur a surcharge (JPY 15,000 net per booking). Even then, the change cannot be guaranteed due to time constraints or availability. Furthermore, if passengers arrive on a flight other than the one reported without prior notification of the new flight, the transfer is automatically cancelled.
• For additional nights (pre-tour in Osaka and/or post-tour in Tokyo), the transfer is included provided the accommodation is the same tour hotel.
• No surcharge applies for arrival or departure transfers to hotels other than the tour hotel, provided they are located within the city of Osaka or Tokyo. Transfers between the tour hotel and a different hotel are not included but can be arranged at an additional cost upon request.
• Transfers between the tour hotel and a different hotel are not is included. It can be arranged at an additional cost upon request.
• For flights arriving at KIX between 22:00 and 06:30, a surcharge of JPY 15,000 NET per booking applies to the arrival transfer.
• For flights arriving at KIX between 06:00 and 06:29, this surcharge is waived provided clients agree to wait for the assistant's arrival starting at 06:30. Otherwise, please request pickup at the flight's arrival time, subject to the JPY 15,000 NET surcharge per booking.
• For departures between 01:00 and 10:30 from NRT, and between 01:00 and 09:30 from HND, a surcharge of JPY 15,000 NET per booking applies to the departure transfer.

TRAIN: Reserved seats on the JR bullet train from Kyoto to Odawara are in standard class. First-class seats are not available for this program.

SIGHTSEEING: For groups of 10 or more, the tour operates using a taxi, private car, minibus, or coach with a Spanish-speaking guide as per the itinerary, including admission to monuments marked with an asterisk (*). *For groups of fewer than 10 people, public transport is used.

GUIDE/ASSISTANT: A local Spanish-speaking guide/assistant is provided for transfers and sightseeing, except on free days. In certain instances, the bullet train journey from Kyoto to Odawara (Day 4) may not be accompanied by the guide. In some cases, the guide/assistant may not be present at the dinner in Hakone.

LUGGAGE: One standard-sized suitcase (up to 23 kg) per person is included. A surcharge applies per person/shipment for any luggage beyond the first suitcase (payable directly in Japan). - Clients will spend one night in Hakone without their main luggage; please pack a carry-on bag (up to 10 kg) for this night. Main luggage will be transported directly from Kyoto to Tokyo.

OTHER: Applicable taxes, highway tolls, and parking fees are included.

Applicable taxes, highway tolls, and parking fees are included. Tips for guides and drivers are voluntary.

For travelers with a layover in Japan: please allow at least 3 hours between international and domestic flights if using the same airport to minimize the risk of missing the connecting flight. If using different airports, please allow at least 5 hours between flights. In all cases, passengers must clear immigration, collect their luggage, clear customs, and re-check in for the domestic flight (please verify this with your travel agency and/or the airline). We also recommend providing a contact number for the clients in case of any issues.

If a passenger's behavior jeopardizes tour operations and/or causes disturbance to the rest of the group, they will be required to leave the tour without any discount or refund for the services they are unable to use.

NOT INCLUDED: personal expenses, passport or visa application fees.

OPTIONAL EXCURSIONS

Suggested visits or tours listed in the itinerary are offered by our local operator and can be purchased either in advance or on-site; however, if a passenger decides to participate in these activities, they should not book them with a different operator, as the tour schedule is subject to change. The guide has full authority to alter the order of scheduled visits for logistical, operational, or weather-related reasons, while still honoring the contracted services.

We accept no responsibility for services booked with other companies.

PAYMENT TERMS

• Initial deposit of $500.00 per passenger or the full cost of the airfare
• 120 days prior to trip departure: 50% payment of the contracted program cost
• 90 days prior to trip departure: 80% payment of the contracted program cost
• 60 days prior to trip departure: 100% payment of the contracted program cost